Welcome Exhibitors! The Exhibit for the 2023 Retreat will last 3 days.  The agenda is listed below. You are welcome to stay in the exhibit hall from 7-5 each day if desired. However, that is not required.

We have 4 special exhibit sessions planned during the event. These sessions are designed to bring the attendees to the exhibit hall to create opportunities for increased exposure and networking.

If you purchased the Elite or Platinum exhibit options, you will be speaking during the meals on Friday or Saturday, plus you will get a bonus minute to present during our Minute To Win It Contest. If you purchased the Certified exhibit option, you will only participate in our Minute To Win It Competition on Saturday, during our Lunch Session

During that special exhibit hour, we will be doing an Exhibitor Minute-To-Win-It contest. Each exhibitor will get 1 minute to present on their company, service and product. The company with the best presentation will win a FREE post-event email blast to our entire network, a value of $500. Email copy & Graphics will be provided by company.

Event Agenda

Friday, August 4, 2023

07:00 AM – 10:00 AM

Registration & Exhibit Setup Time

Room – Ocean Side Room

08:00 AM – 10:50 AM

Doctors COPE CE Presentations

Room – Rio Vista Room

10:50 AM – 11:30 AM

Exhibit Hall Hour –

Doctors & students will come in the exhibit hall for some fun activities to encourage them to visit booths.

Room – Ocean Side Room

11:30 AM – 01:10 PM

Doctors COPE CE Presentations

Room – Rio Vista Room

01:15 PM – 02:30 PM

Exhibit Hall Hour –

Doctors & students will come in the exhibit hall for lunch, exhibitor presentations and interaction with exhibits.

Rooms -Ocean Side Room

Exhibitor Speaking Times – See Below

Saturday, August 5, 2023

07:00 AM – 10:00 AM

Registration & Exhibit Setup Time

Room – Ocean Side Room

08:00 AM – 10:35 AM

Doctors CE Presentations

Room – Bonnet Room

10:35 AM – 11:15 AM

Exhibit Hall Hour – 

Doctors & students will come in the exhibit hall for exhibitor presentations and interaction with exhibits.

Room – Ocean Side Room

Exhibitor Speaking Times – See Below

11:20 AM – 01:00 PM

Doctors COPE CE Presentations

Room – Rio Vista Room

01:00 PM – 02:30 PM

Exhibit Hall Hour –

Doctors & students will come in the exhibit hall for lunch, exhibitor presentations and interaction with exhibits.

Minute To Win It – Exhibitor Contest

Rooms – Ocean Side Room

Exhibitor Speaking Times – See below

Sunday, August 6, 2023

07:00 AM – 10:00 AM

Registration & Exhibit Setup Time

Room – Ocean Side Room

08:00 AM – 10:50 AM

Doctors COPE CE Presentations

Room – Rio Vista Room

10:50 AM – 11:30 AM

Final Exhibit Hall Hour –

Doctors & students will come in the exhibit hall for some fun activities to encourage them to visit booths.

Room – Ocean Side Room

11:30 AM – 01:10 PM

Doctors COPE CE Presentations

Break Down  

Room – Rio Vista Room

11:30 AM – 02:00 PM

Exhibit Breakdown

1. How many doctors expected at this event, not including exhibitors:
   • We expect up to 50 ODs
2. How many attendees expected including student and staff.
   • We expect 100 attendees total not including exhibitors.
3. Will exhibitors receive an attendee list? If so, what contact info is included?
   • Exhibitors will receive a list of the attendee names and email addresses.
4. What is included in that exhibiting cost with the 6ft table (i.e. carpet, chairs, electricity)?
   • One 6 ft table
   • 2 chairs
   • Bring your own extension cords and carpet
   • Top 5 Marketing Materials you can bring to our show
   • Business Cards
   • Eye-Catching Banner or table-top Posters
   • Pens, Notepads or Sticky Notes
   • Mugs or tumblers
   • Promotional Items, gift or “Swag”
5. How many exhibitor/sponsor expected?
   • We expect 15-20 exhibitors
6. Will students be invited to this event? If so, how many, and what days and times will they be attending?
   • We expect 10 students for the event and they will attend all 3 days.
7. What are the exhibiting hours? Set up and takedown?
   • Please click on Event Agenda above for exhibiting hours, set up and takedown.
8. What is the cost to exhibit, and what is included in that exhibiting cost.
   • Please click on Exhibit Sponsorship Levels and Cost above for all exhibit options.
9. Are there any opportunities for exhibitors to speak for a few minutes?
   • Yes, please reference to the exhibit sponsorship levels in the exhibit section above. 
10. How do I ship to the venue? Click HERE for shipping instructions. 

If you’re wondering what you should wear for our retreat, here’s how we would like you to dress each day.

Friday, August 4, 2023

Lecture/Lunch Attire

Wear an “I feel Pretty” outfit.

Color – Any color of your choice

Saturday, August 5, 2023

Lecture/Lunch Attire

Wear your very own “Bling-Out” design

Color(s) – Red, White or black

Sunday, August 6, 2023

Lecture/Closing Attire

Strut with confidence in your “Power Outfit“

Color – Any color of your choice

We’re excited to Ignite the Glow on the beach at the Westin Fort Lauderdale Beach Resort.

Reserve your room* HERE

*The last day to book at the $199 discounted rate is Thursday, July 6th.

Watch the video below to preview this beautiful resort. 

EVENT LOGISTICS WESTIN FORT LAUDERDALE BEACH RESORT

THE HOTEL:
Check-in time is 4:00 p.m./Check-out is 11:00 a.m. Early arrivals and stay-overs are on a space available basis only.

CANCELLATION POLICY
Individual cancelation policy is 72 hours prior to date of arrival. There will be no forfeiture amount prior to 72 hours. If you cancel after the 72 hours, the forfeiture amount will be a one night stay room and tax. There may be additional applicable charges and taxes.

USE OF FUNCTION SPACE:
To protect the safety and security of all Hotel guests and property Group agrees that it will not use any items in the function space that create any amplified noise, smell, or visual effect other than decorations without advance notification and written approval by Hotel. Examples of items that require advance approval include, but are not limited to: smoke or fog machines, dry ice, confetti cannons, candles, incense, or any other activity that generates smells. Group will obtain any required Fire Marshall or other safety approvals, and agrees to pay any expenses incurred by Hotel as a result of such activity, such as resetting smoke or fire alarms or unusual cleanup or damage costs.

ADDITIONAL CHARGES:
Valet Parking Published:
$45.00 plus 7% tax, per car, per night, as applicable.

Daily Parking:
$20.00 plus 7% tax, per car, per day, as applicable.
(Parking charges are subject to change)

Convenience Fee:
For credit card transactions, there is a 3% fee. There is no fee for wire transfers or company checks.

Delivery Fee:
$4.00 room delivery fee for gift and welcome bags, collateral items or parcel’s to guest rooms. These items, including gift and welcome bags cannot be handed out by the Front Desk.

• Deliverable must be pre-approved by hotel. Flyers, agendas, departure notices, letters and cards.

Resort Service Charge:
There is a daily resort service charge of $42.00 per day for The Westin Fort Lauderdale Beach Resort which does not include applicable state and local taxes, currently 7%. The resort service charge includes:

• Two complimentary beach chairs per room per day
• High Speed Internet Access
• Complimentary bottle of water in Guest Room
• Pool and beach towel usage
• Access to WestinWORKOUT® Fitness Studio
• Local and domestic long distance telephone calls
• Workout Your Way activities ( OutFit, Weekend yoga class)
• Access to Beach Toys
• Bicycle Rentals—up to two hours a day
• Shoe Shine Service

Bellman/Porterage:
$10.00 per person, round-trip will be master billed for group arrivals. Gratuities are left to individual discretion for scattered arrivals, suggested $5.00 one way.

Luggage Storage:
To expedite departures should your event have a full day of meetings scheduled on your guest room departure day, luggage storage can be arranged. The cost is $20 per hour for bellman assistance. Limited storage is available at the bell stand. Suggested gratuities are $2.00 per bag.

Vendors:
Please advise vendors that materials handled by the bellman are subject to porterage fees and should be paid at time of service.

Social Events/Set Up:
Please communicate to volunteers that set up materials need to come into the building through the loading dock. Any boxes or materials arriving at the lobby and handled by the bellman are subject to bellman fees and should be paid at time of service. Suggested gratuity is $5.00 per box.

Service Elevators/Hand Carrying of Materials:
Loading Dock and elevator access must be schedule in advance with Catering/Conference Services. Loading Dock requests must be received at least 2 weeks (14 business days) before receiving loading dock time. The Freight Elevator is controlled by the hotel and is not reserved for exclusive use. Under no circumstances may any production/décor refuse access or entry to the elevator at any time. The hotel is not responsible for any mechanical malfunctions that may delay scheduled move in or move out times. Hotel Security must be employed during love-in/move-out to monitor the Loading Dock, Freight Elevator and Meeting space. The elevators hold a maximum of 2,000 pounds and are not designed for powered pallet jacks. Group is responsible for advising vendors to not overload elevators during load in and load out. A certificate of insurance must be on file for any outside vendors. Group/Vendor assumes responsibility for any damages to elevators. Usage of the service elevators requires hotel supervision at $50 per hour plus tax. Our conference services will schedule with you in advance.

2023 Educational Retreat Exhibit Sponsorship

Here is how you can leverage exhibit sponsorship with us for relationship building, lead generation and brand awareness with our doctors:

PLATINUM LEVEL EXHIBIT SPONSORSHIP $7900 (3 Days)

• 30-Minutes Speaking Time
• 1 Email blast 1 week before event included
• Minute To Win It Participant
• List of all attendees
• Logo on onsite signage & event page
• Enlarged Infographic Feature on event page (Contact us for details)
• Sponsorship recognition onscreen in the general session.
• Announcements acknowledging sponsors during appropriate times.
• One (1) 6-foot Exhibit Table for the three meeting days.
• Two (2) industry representative attendee badges are included with this sponsorship. Up to 2 additional industry representative badges may be obtained at the rate of $399 each in conjunction with this sponsorship. The maximum number of attendees permitted with this sponsorship package is four (4). 

ELITE LEVEL EXHIBIT SPONSORSHIP $3,900 USD (3 Days)

• 10-Minutes speaking time
• Email Blast Addon – Available for $500
• Minute To Win It Participant
• List of all attendees
• Logo on onsite signage & event page
• Announcements acknowledging sponsors during appropriate times.
• One (1) 6-foot Exhibit Table for the three meeting days.
• Two (2) industry representative attendee badges are included with this sponsorship. Up to 2 additional industry representative badges may be obtained at the rate of $399 each in conjunction with this sponsorship. The maximum number of attendees permitted with this sponsorship package is four (4).

CERTIFIED LEVEL EXHIBIT SPONSORSHIP $2,900 USD (3 Days)

• Minute To Win It Participant Speaking Time
• List of all attendees
• Logo at onsite signage & Event page
• One (1) 6-foot Exhibit Table for the three meeting days.
• Two (2) industry representative attendee badges are included with this sponsorship. Up to 2 additional industry representative badges may be obtained at the rate of $399 each in conjunction with this sponsorship. The maximum number of attendees permitted with this sponsorship package is four (4).

CERTIFIED LEVEL EXHIBIT SPONSORSHIP 1 Day –  SOLD OUT

• List of all attendees
• Logo at onsite signage & Event page
• One (1) 6-foot Exhibit Table for the three meeting days.
• Two (2) industry representative attendee badges are included with this sponsorship. Up to 2 additional industry representative badges may be obtained at the rate of $399 each in conjunction with this sponsorship. The maximum number of attendees permitted with this sponsorship package is four (4).

ASSOCIATE LEVEL EXHIBIT SPONSORSHIP $750 USD

• List of all attendees
• Logo at onsite signage & Event page

Optometry Divas® was founded in 2015 with a clear mission: to Empower, Connect, and Promote the success of women Optometrists. We do this primarily by hosting educational events for our doctors. We have 4 local chapter events per year and one annual conference. Since our inception, we’ve grown from a dream into a network of over 7,500 women Optometrists including members and connections on our social media platforms—and we’re just getting started.

As Industry innovators, manufactures and service providers, it is crucial to your success to connect and network with Optometrists. You need to partner with a network that can give you opportunities to promote your products and services to the fastest growing segment in Optometry – Women!

In addition to our passion for our mission, we are determined to connect our network to innovative products, tools and resources that will help them succeed as clinicians and as business owners.

Here are a few key reasons why vendors will benefit from partnering with us:

Positioning – There is a gender shift in Optometry. According to the 2016 Women in Optometry (WO) Analysis, there are 48,742 ODs in practice. Forty Two percent of those doctors are women. Since 2012 there has been a 24.8 percent increase in the number of women ODs. By 2024, the number of women ODs is estimated to increase to 50%. As the 1^st organization founded by women ODs for Women ODs, we are well positioned to capitalize on this growth. When you partner with us, you will have direct access to this captured audience.

Leadership Training – Our CEO of YOU® Leadership Academy is training our members to become industry thought leaders, influencers, and decisions makers. When you sponsor our events, you are promoting your brand and products to current and future decisions makers.

National Presence – Out network is growing across the country. Our vision is to establish a chapter in every major city in the US. We plan to add 26 chapters by 2025, to raise our network to over 10,000 members and connections.

In working with Optometry Divas, we promise to create an atmosphere where you can generate leads and build brand awareness. We look forward to building a mutually beneficial partnership with you. Thank you in advance for your support and partnership.

Our Audience:

• 1500+ Members
• 6000+ Social Media Connections

• 35 — Median Age
• 40% Private Practice Owners
• 30% Corporate Lease Owners
• 15% Independent Contractors
• 5% Other

Current Local Chapters

1. Orlando, Fl
2. Miami, FL
3. Tampa, FL
4. Fort Myers, FL
5. Jacksonville, FL
6. Atlanta, GA
7. Houston, TX
8. Chicago, IL
9. Sacramento, CA

New Chapters in 2022

1. New Orleans, LA
2. Boston, MA
3. New York, NY
4. Dallas, TX
5. Virtual Chapter

In Person and Virtual Event Attendance in 2021

• In Person Events – 500+
• Virtual Events – 350+
• Annual Conference – 70+

Projected In Person and Virtual Event Attendance in 2022

• In Person Events – 700+
• Virtual Events –450+
• Annual Conference – 100+